Procurement Officer
FulltimePosted: 2025-08-26 13:54:43
Description
Organization: Samburu Girls Foundation
Job Title: Procurement Officer
Reports to: Finance Manager
Job Location: Loosuk Samburu County
About Samburu Girls Foundation
Samburu Girls Foundation (SGF) is dedicated to improving the well-being of children, adolescent girls, and young women in Samburu County and its surrounding region of Kenya through education, health, and social support.
Key Responsibilities
Under the line management of the Finance Manager the Procurement Officer will be responsible for multiple logistics and procurement tasks, in particular to:
• Ensure Samburu Girls Foundation procurement and logistics standards and procedures are implemented at high standards all the time.
• Together with Program teams, establish and regularly update procurement and delivery/distribution plans to support the operational objectives of the projects.
• Develop and manage supplier databases, including elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
• Prepare all procurement documents such as Request for Quotation, Tender Dossier, Evaluation of Bids, Payment Request, etc.
• Facilitate and follow-up timely clearance, quality control, delivery, and handover of goods and consignments to partners.
• Ensure archiving of all procurement, asset, and stock documents in both hardcopies and electronic copies on SharePoint.
• Supervising filing and archiving logistics documentation.
• Replenishment and stock of consumables and stationery used in the office.
• Perform any other duties aligned with your scope of work as assigned by your line manager.
Minimum Education, Qualifications & Experience Required:
• Bachelor’s degree in business administration, Supply Chain Management, Procurement, or a related field.
• Minimum 2–3 years of experience in procurement, supply chain management, or a related field.
• Experience working in project-based environments or for NGOs/corporate organizations (depending on the organization's focus).
• Experience in contract negotiation, supplier management, and procurement systems.
• Adaptability and attention to industry change
Interested candidates who meet the above requirements should send a detailed CV, including three referees, along with a cover letter in PDF format only to hr@samburugirls.foundation
Please use the subject line: Procurement Officer. The deadline for submission is 26th August 2025. Immediate Availability is a plus. Only shortlisted candidates will be contacted for an interview.
