Procurement Assistant

Description

AFRICAN LABOUR SOLUTIONS - ALS
Your End-to-End HR Services Provider

PROCUREMENT ASSISTANT

General Purpose
Our client, a dental clinic, is seeking to hire a Procurement Assistant to support the clinic in efficiently sourcing, purchasing, and managing supplies and equipment. This role will ensure the timely availability of quality materials while maintaining cost-effectiveness and compliance with procurement policies and healthcare regulations.

Location: Nairobi - Lavington | Salary: Ksh. 60,000 (gross)

Duties & Responsibilities
- Assist in sourcing and purchasing dental supplies, equipment, instruments, and office materials.
- Maintain accurate records of purchases, quotations, and vendor information.
- Track inventory levels and coordinate restocking to avoid shortages or overstocking.
- Ensure purchases comply with clinic procurement policies and local regulatory standards.
- Liaise with suppliers to obtain quotations, negotiate pricing, and confirm delivery timelines.
- Inspect delivered goods for quality and quantity and ensure they meet required specifications.
- Maintain and update the procurement database and inventory management systems to ensure accurate and up-to-date information.
- Assist in preparing purchase orders and ensuring proper authorization.
- Monitor and report on procurement budgets and cost-saving initiatives.
- Support audits and ensure all procurement documentation is well filed and accessible.
- Work closely with dental staff to understand supply needs and anticipate future demand.
- Follow up on deliveries and resolve any supply-related issues or discrepancies.

Requirements & Qualifications
- Diploma or Degree in Procurement, Supply Chain Management, Business Administration, or a related field.
- At least 4 years of experience in healthcare/Pharmaceutical procurement.
- Experience in the procurement of dental equipment is an added advantage.
- Knowledge of dental or medical supplies is an added advantage.
- Familiarity with Kenya’s Public Procurement and Asset Disposal.
- Strong negotiation and communication skills.
- Proficient in Microsoft Office and inventory management software.
- High level of integrity, attention to detail, and organizational skills.
- Ability to work independently and as part of a team.

How to Apply
Qualified candidates are requested to apply by sending their CV to recruitment@africanlaboursolutions.co.ke quoting the job title in the email subject “Procurement Assistant”

Deadline: 31st August 2025.

Only shortlisted candidates will be contacted for further steps in the recruitment process.